Author Topic: How do you keep track of your spare parts?  (Read 4088 times)

Baybear

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How do you keep track of your spare parts?
« on: March 30, 2014, 14:26:05 »
I'm starting to acquire a number of extra parts for my various cars. Does anyone have a software program, spread sheet etc. to keep track of parts? Currently I just have a written log but there must be something better.
Baybear
Will Milby
1970 300SEL 6.3, 1971 280SL, 1972 300SEL 4.5, 1972 Super Beetle, 1998 SL500, 2010 350 GLK, 2012 SLS AMG

GGR

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Re: How do you keep track of your spare parts?
« Reply #1 on: March 30, 2014, 14:59:57 »
That is a good question. Given the nature of my projects which involve modifications, I regularly acquire a lot of parts during the planning phase so as to have the ability to chose among different options. Once the project is finished I am usually left with a lot of parts, some of which I sell to finance the next project but also to clear some room, as in the end room ends up being an issue. Some other parts I keep, if I feel I may need them as spares or for a future project. So my stock of parts regularly increases and then decreases, depending on the phase I am in regarding a project. I do not have a fancy computerized system, and most of it depends on my memory. However I have come with a rough storage system in order to find rapidly what I'm looking for.

- First, I separate Makes (Mercedes, BMW, Citroen etc.)

- Within a Make, I group parts per type (ignition, transmission, steering, suspension etc.) without differentiating by models. This is because a lot of parts are common to several models, but also because of room, as multiplying the number of boxes also requires more room.

- I then fit the parts per type and make in big storage boxes that can be piled up one on top of each-other.  Sometimes I group two types of parts in one box (steering + suspension for example) in case the box is big enough compared to the amount of parts I have.

- I then stick a paper on the front of each big box noting the contents (Mercedes/Injection for example) and I then pile up the boxes on the side of the garage ending up in a wall of boxes, the lightest at the top and heaviest at the bottom.

- I usually keep a few boxes out and accessible depending on what I'm working on. I also have dedicated boxes accessible with all what I post on eBay so as to access the part easily once it's sold.

Nothing fancy, but it allows me to keep  a lot of parts while optimizing room in my garage, and access them rapidly, though it sometimes turns into quite a work out when I need something at the bottom. I guess I would need to build special shelves adapted to the weight and the size of the boxes. Obviously Big parts like complete engines are kept separately, though I still try to pile them up as much as I can to save room. I've been keeping complete rear axles vertically, and I currently have a Mazda transmission sitting vertically on top of a 13B engine (part of a future non-MB project).
« Last Edit: March 30, 2014, 15:10:54 by GGR »

scoot

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Re: How do you keep track of your spare parts?
« Reply #2 on: March 30, 2014, 16:52:42 »
I sort by category and size.  For example, I have a stack of maybe 6 steering wheels for Mercedes during the 1960s.  And I have a box of horn pad parts (labeled with a sharpie).  I have small tupper ware containers for items that are similar - window cranks early, window cranks late, etc.   I have plastic bin boxes for other small parts - window crank inserts sorted by color.

I don't have a catalog of what I own, except for what is listed on ebay and that's sort of an ebay catalog, not mine. 

If your parts is limited to one type of car (Mercedes for example), I would keep a list of the part number, description, application, location stored and put that information either into a table in Word or a spreedsheet in Excel.  Price paid would be good to add also.

Example

108xxxxxx    window crank early      1960-1967 all    box 73     $50

Then you can sort by what you are looking for, or location stored, or whatever...
Scott Allen
'67 250 SL (early)
Altadena, California

Rolf-Dieter ✝︎

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Re: How do you keep track of your spare parts?
« Reply #3 on: March 31, 2014, 00:28:37 »
I'm glad I have only one Pagoda and 2 spares to install (new screws for the grill [to make them original] and a nice shiny new ignition ring) oh yes the spare fuses once I find them :) The DD does not need spares still under warranty for a few more years :D

To get more spares I need a bigger house and more cars or live on a farm with a nice reconditioned barn as a garage ... perhaps in my next life LOL

However, if I had this spare problem I would simply set up a nice spreadsheet to full fill my needs or Google"numbers inventory sample" and modify one of then zillion samples :) A nice spreadsheet would do just fine sorting it and finding stuff is a breeze. As long as one of the fields refers to location :)
DD 2011 SL 63 AMG and my 69 Pagoda 280 SL

ctaylor738

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Re: How do you keep track of your spare parts?
« Reply #4 on: March 31, 2014, 00:58:00 »
I use a simple Excel spreadsheet.  I tried to upload a sample, but .xlsx file types aren't allowed.  If anyone wants a sample, send me an email to the address in my profile.

Cheers,

CT
Chuck Taylor
1963 230SL #00133
1970 280SL #13027 (restored and sold)
1966 230SL #15274 (sold)
1970 280SL #14076 (sold)
Falls Church VA

Rolf-Dieter ✝︎

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Re: How do you keep track of your spare parts?
« Reply #5 on: March 31, 2014, 01:16:44 »
CT,

Why not take a screen shot of your excel spreadsheet then make a duplecate file of the screen shot and safe it as a pic file to upload it here ... works like a charm (on the Mac it's hold down the "command, shift and 4 key" then take the outline of your spreadsheet to make the screen shot.

On the PC I cannot remember how since for the past 15 years I've been using the Mac. Besides I never had time to take screen shots when I was still working ... now being retired I do have the time :)
DD 2011 SL 63 AMG and my 69 Pagoda 280 SL

Flyair

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Re: How do you keep track of your spare parts?
« Reply #6 on: March 31, 2014, 02:57:19 »
CT,
an even easier option is to open your excel file, hit the "save as" option and select PDF type file. PDF files are upload able here
Stan
1971 280SL
2011 SL550 AMG
2011 GL
2015 GLA